Most pool companies don’t switch software because it stopped working. They switch because the bill grew faster than the route, or because the office still runs on calls and texts.
If that sounds familiar, this is the checklist we give owners before they move. It works whichever system you land on.
Five signs you’ve outgrown your setup
- Your bill goes up every time you win pools or hire a tech.
- You hear about missed stops from clients, not from your software.
- Techs juggle two or three apps to finish one visit.
- Billing still takes a Friday night every week.
- Leaving means a contract, a cancellation fee or a data export you have to ask for.
Check how your bill grows, not what it costs today
Pool software is priced three ways: per pool, per technician, or by property band. Today’s price matters less than what happens to it as you grow.
Per pool, at $2 a pool, 100 pools costs $200 a month and 150 costs $300. Per technician, every hire adds to the bill before the new tech has serviced a single pool. By property band, the price only moves when you cross into the next band.
For reference, PSS is $99 a month from 51 to 100 properties. At 150 properties it is about $122 a month on annual billing. Hiring a technician doesn’t change it.
What has to move with you
- Clients, properties and contact details.
- Recurring schedules, frequency and rates, per property.
- Routes and the order of stops.
- Service history, chemical readings and photos.
- Open invoices, balances and autopay status.
Export all of it before you cancel. Access often ends the day the subscription does.
A four-step switch
Pull clients, properties, schedules, history and balances while you still have access.
Off-season weeks give the office room to check records without a full route running.
Run one tech on the new system for a week. Fix what you find, then move the rest.
Switch billing at the start of a cycle so no client is invoiced twice.
Questions to ask before you sign
- Does my price change when I hire a technician?
- Is there a contract, a setup fee or a cancellation fee?
- Is migration included, or quoted separately?
- Can I export my data any time, without asking?
- Which features are included, and which are paid add-ons?
How PSS handles the move
Migration and onboarding are included on every core plan, with no setup fee and no contract. We import your clients, properties, recurring jobs and routes from your current system. The Free plan covers up to 10 properties, so you can test with real data before you move the whole route.
See the plans on the pricing page, or book a demo and bring your current export with you.
Most pool companies don’t switch software because it stopped working. They switch because the bill grew faster than the route, or because the office still runs on calls and texts.
If that sounds familiar, this is the checklist we give owners before they move. It works whichever system you land on.
Five signs you’ve outgrown your setup
- Your bill goes up every time you win pools or hire a tech.
- You hear about missed stops from clients, not from your software.
- Techs juggle two or three apps to finish one visit.
- Billing still takes a Friday night every week.
- Leaving means a contract, a cancellation fee or a data export you have to ask for.
Check how your bill grows, not what it costs today
Pool software is priced three ways: per pool, per technician, or by property band. Today’s price matters less than what happens to it as you grow.
Per pool, at $2 a pool, 100 pools costs $200 a month and 150 costs $300. Per technician, every hire adds to the bill before the new tech has serviced a single pool. By property band, the price only moves when you cross into the next band.
For reference, PSS is $99 a month from 51 to 100 properties. At 150 properties it is about $122 a month on annual billing. Hiring a technician doesn’t change it.
What has to move with you
- Clients, properties and contact details.
- Recurring schedules, frequency and rates, per property.
- Routes and the order of stops.
- Service history, chemical readings and photos.
- Open invoices, balances and autopay status.
Export all of it before you cancel. Access often ends the day the subscription does.
A four-step switch
Pull clients, properties, schedules, history and balances while you still have access.
Off-season weeks give the office room to check records without a full route running.
Run one tech on the new system for a week. Fix what you find, then move the rest.
Switch billing at the start of a cycle so no client is invoiced twice.
Questions to ask before you sign
- Does my price change when I hire a technician?
- Is there a contract, a setup fee or a cancellation fee?
- Is migration included, or quoted separately?
- Can I export my data any time, without asking?
- Which features are included, and which are paid add-ons?
How PSS handles the move
Migration and onboarding are included on every core plan, with no setup fee and no contract. We import your clients, properties, recurring jobs and routes from your current system. The Free plan covers up to 10 properties, so you can test with real data before you move the whole route.
See the plans on the pricing page, or book a demo and bring your current export with you.